“ASSOCIACIÓ BETLEM DE ROCA” is deeply committed to compliance with Spanish and European regulations on the protection of personal data, and guarantees full compliance with the obligations set forth, as well as the implementation of the security measures provided for in the General Data Protection Regulation (GDPR) (EU) 2016/679, of April 27, and in Organic Law 3/2018, of December 5, on the Protection of Personal Data and Guarantee of Digital Rights (LOPD and GDD, hereinafter LOPD).
In accordance with these regulations, we inform you that the use of our website may require the provision of certain personal data through contact forms, or by sending emails, and that these will be processed by “ASSOCIACIÓ BETLEM DE ROCA” , Data Controller, whose data are:
· Company Name: ASSOCIACIÓ BETLEM DE ROCA
· NIF: G98198104
· Registered Office: C/ Vicent Roca 2 Bajo, 46133 Roca – Meliana, Valencia, Spain
· Telephone: +(34) 699 437 977
· Email: info@belenderoca.com
Obtaining and Processing Personal Data
Personal data is any information relating to a person: name, email, address, telephone number, NIF/NIE… Additionally, when a User visits our website, certain information is automatically stored for technical reasons, such as the IP address assigned by their Internet access provider. “ ASSOCIACIÓ BETLEM DE ROCA ”, as Data Controller, has the duty to inform Users of its website about the collection of personal data that may be carried out, either by sending an email or by filling in the forms included on the website. Only the data required to perform the contracted service or to adequately respond to the request for information made by the User will be obtained. The data collected are identifying data and correspond to a reasonable minimum to be able to carry out the activity carried out. In particular, no specially protected data is collected at any time. In no case will the data be used for any purpose other than the purpose for which it was collected.
Contact forms/email
Purpose: To respond to your request for information made through our contact form(s).
Legitimation: The legal basis that legitimizes this treatment is the consent of the User, which may be revoked at any time.
Data transfer: Personal data will be processed through servers managed by Ionos, which will be considered the Data Processor.
Minors
Only persons over 14 years of age may provide personal data on this website. Pursuant to the LOPD and GDD, in the case of minors under 14 years of age, the consent of their parents or legal guardians is mandatory for us to process their personal data. Furthermore, only persons over 18 years of age may contract our services. In the case of minors under 18 years of age, the consent of their parents or legal guardians is mandatory for us to provide the services offered, unless the minor is emancipated.
Security Measures
Users of the “ ASSOCIACIÓ BETLEM DE ROCA ” website are informed that the technical and organisational security measures within our reach have been adopted to prevent the loss, misuse, alteration, unauthorised access and theft of data, and to guarantee the confidentiality, integrity and quality of the information contained therein, in accordance with the provisions of current data protection regulations. The personal data collected in the forms are processed solely by the staff of “ ASSOCIACIÓ BETLEM DE ROCA ” or by the designated Data Processors.
The “ ASSOCIACIÓ BETLEM DE ROCA ” Website also has SSL encryption, which allows the User to securely send their personal data through the website’s contact forms.
Accuracy of data
The User declares that all the data provided by him/her are true and correct and undertakes to keep them updated. The User will be responsible for the veracity of his/her data and will be the sole party responsible for any conflicts or disputes that may arise from the falsity of said data. It is important that, so that we can keep personal data updated, the User informs “ ASSOCIACIÓ BETLEM DE ROCA ” whenever there has been any modification to said data.
Data transfer
“ ASSOCIACIÓ BETLEM DE ROCA ” will not transfer or communicate your data to any third party, except in cases provided for by law or when the provision of a service implies the need for a contractual relationship with a Data Processor. Thus, the User accepts that some of the personal data collected may be provided to these Data Processors (payment platforms, agencies, intermediaries, etc.), when necessary for the effective performance of a contracted service or purchased product. The User also accepts that, in the event of provision of services, these may be, totally or partially, subcontracted to other persons or companies, who will be considered Data Processors, with whom the corresponding confidentiality agreement has been agreed, or adhered to their privacy policies, established on their respective websites. The User may refuse the transfer of their data to the Data Processors, by written request, by any of the means previously referenced.
In addition, in those cases where it is necessary, Client data may be transferred to certain bodies in compliance with a legal obligation: Spanish Tax Agency, banking entities, Labor Inspection, etc.
Exercise of User Rights
The LOPD and the RGPD grant interested parties the possibility of exercising a series of rights related to the processing of their personal data. To do so, the User must provide documentation proving their identity (ID or passport) by email to info@belenderoca.com, or by written communication to the address that appears in our Legal Notice. This communication must reflect the following information: name and surname of the User, the purpose of the request, address and supporting data.
The exercise of rights must be carried out by the User. However, they may be carried out by a person authorized as the User’s legal representative, providing documentation proving such representation.
The User may request the exercise of the following rights:
· Right to request access to personal data.
· Right to request rectification (if incorrect) or deletion.
· Right to request the limitation of your processing, in which case they will only be kept by “ ASSOCIACIÓ BETLEM DE ROCA ” for the exercise or defense of claims.
· Right to object to processing: “ ASSOCIACIÓ BETLEM DE ROCA ” will stop processing your data, unless there are legitimate reasons or the exercise or defence of possible claims for which they must continue to be processed.
· Right to data portability : if you want your data to be processed by another company, “ ASSOCIACIÓ BETLEM DE ROCA ” will facilitate the portability of your data in an exportable format.
In the event that consent has been granted for a specific purpose, the User has the right to withdraw consent at any time , without affecting the legality of the processing based on consent prior to its withdrawal.
We undertake to execute all these rights within the maximum legal period (1 month).
If a User considers that there is a problem with the way in which “ ASSOCIACIÓ BETLEM DE ROCA ” is handling their data, they may direct their claims to the Security Officer or to the corresponding data protection authority, the Spanish Data Protection Agency being the one indicated in the case of Spain.
Data retention
The personal data of Users who use the contact form or send us an email requesting information will be processed for the time strictly necessary to respond to the information request, or until the consent granted is revoked.
The personal data of the Clients will be processed until the contractual relationship ends. The period of conservation of personal data will be the minimum necessary, and may be kept until:
· 4 years: Law on Violations and Sanctions in the Social Order (obligations regarding membership, registration, deregistration, contributions, payment of salaries, etc.); Arts. 66 et seq. General Tax Law (accounting books, etc.)
· 5 years: Art. 1964 Civil Code (personal actions without special term)
· 6 years: Art. 30 Commercial Code (accounting books, invoices…)
· 10 years: Art. 25 Law on the Prevention of Money Laundering and Financing of Terrorism.
· No deadline: disaggregated and anonymized data.
Social networks
“ ASSOCIACIÓ BETLEM DE ROCA ” has a profile on some of the main social networks on the Internet (Facebook, Instagram), recognizing itself in all cases as the Controller of the data of its followers, fans, subscribers, commentators and other User profiles (hereinafter, followers) published by “ ASSOCIACIÓ BETLEM DE ROCA ”. The purpose of the data processing by “ ASSOCIACIÓ BETLEM DE ROCA ”, when not prohibited by law, will be to inform its followers about its activities and offers, by any means that the social network allows, as well as to provide personalized customer service. The legal basis that legitimizes this treatment will be the consent of the interested party, which may be revoked at any time. Under no circumstances will “ ASSOCIACIÓ BETLEM DE ROCA ” extract data from social networks, unless the User’s express and timely consent is obtained for this purpose (for example, to carry out a contest).
Confidentiality
The information provided by the client will, in any case, be considered confidential and may not be used for purposes other than those described herein. “ ASSOCIACIÓ BETLEM DE ROCA ” undertakes not to disclose or reveal information about the User’s claims, the reasons for the advice requested, or the duration of its relationship with the User.